Your Virtual Assistants for Childcare Centres

From enrolments and family communication to rostering, compliance and accounts, a dedicated Childcare VA can take the day-to-day admin off your team’s plate.

Less paperwork. Smoother operations. More time focused on children and families.

Childcare VA Orbit Hero Responsive

Tools we use TO POWER YOUR BUSINESS

We specialize in providing childcare virtual assistant services designed to help businesses like yours save time and reduce costs to focus on scaling!

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How Can a Childcare VA Help?

Support your childcare centre with dedicated assistance across enrolments, family communication, compliance, staffing, accounts and marketing.

Enrolments & Waitlists

Keep enquiries moving.

  • Family enquiries
  • Enrolment paperwork
  • Tours & waitlists

Family Communication

Keep families informed.

  • Emails & messages
  • Centre updates
  • Forms & notices

Compliance & Records

Stay assessment-ready.

  • Checks & qualifications
  • Compliance records
  • Audit paperwork

Rostering & Staff Admin

Keep the team organised.

  • Educator rosters
  • Leave & timesheets
  • Staff records

Billing, Subsidy & Accounts

Build and update educator rosters against required ratios.

  • Chase timesheet submissions
  • Coordinate relief/casual educator bookings
  • Maintain staff files and training records

Marketing & Enrolment

Keep your centre visible.

  • Social media updates
  • Website & reviews
  • Enrolment campaigns

Same Role. 80% Less.

Local hire vs. White Key — see the gap.

VA ROLE & LEVEL SYDNEY COST PER MONTH BEST VALUE
White Key Marketing Logo WHITE KEY VA
PER MONTH
Entry Level General/Admin VA · EntryLevel Customer Service Rep · Appointment Setter · Data Entry Clerk $7,383
$2,200 SAVE 70%
Mid Level Admin/VA · Customer Service Rep $8,563
$2,400 SAVE 72%
Senior Level Marketing Coordinator $9,350
$2,600 SAVE 72%
Expert / Executive Executive Assistance · Digital Marketing Specialist · Social Media Manager $10,787
$3,000 SAVE 72%
VA ROLE & LEVEL

Entry Level

SAVE 71%

Admin · Customer Service · Appointment Setter · Data Entry

SYDNEY COST $7,383
→
WHITE KEY VA $2,166.66
VA ROLE & LEVEL

Mid Level

SAVE 72%

Admin/VA · Customer Service

SYDNEY COST $8,563
→
WHITE KEY VA $2,383.33
VA ROLE & LEVEL

Senior Level

SAVE 72%

Accounts Officer · Marketing Coordinator

SYDNEY COST $9,350
→
WHITE KEY VA $2,600
VA ROLE & LEVEL

Expert / Executive

SAVE 74%

Executive Assistance · Digital Marketing Specialist

SYDNEY COST $10,787
→
WHITE KEY VA $2,816.66

Take a Look Inside Our Office

A glimpse into our workspace, culture and the environment behind the support we provide to hospitality businesses.

From First Call to First Day

We find, screen and onboard the right VA, without you lifting a finger on sourcing or screening.

01
Discover

Understand Your Needs

We learn your business, goals and the role you need filled.

02
Match

Find Your Perfect Fit

We source, screen and shortlist skilled candidates aligned with your needs.

03
Launch

Start With Confidence

We handle setup, onboarding and ongoing support from day one.

Scale Smarter With A Dedicated VA

Tell us what’s taking up your time. We’ll help you find the right VA to take it off your plate.